We are seeking a highly organized and detail-oriented Accounts Payable Specialist to focus on the 2/3-way matching process and manage vendor credits, including the accurate application of credits to vendor accounts. This role is integral to maintaining efficient accounts payable operations, ensuring that vendor invoices, purchase orders (POs), and receiving documents align while also addressing vendor credits proactively. Your attention to detail, communication skills, and ability to collaborate across departments will ensure smooth financial transactions and positive supplier relationships.

Key Responsibilities:

• 2/3- Way Matching Process:
• Perform a thorough 2/3 way match by reviewing and matching the Purchase Orders (PO's), Invoice, and Receiving documents within NetSuite to ensure accuracy prior to initiating payment
• Investigate and resolve discrepancies related to mismatched quantities, pricing differences, or missing documents
• Collaborate with the respective departments to resolve outstanding matching issues
• Vendor Credit Management:
• Monitor and manage vendor credits to ensure they are properly tracked and applied
• Collaborate with vendors & internal departments to resolve disputes leading to credits, such as returns, overpayments, or negotiated discounts
• Maintain organized records of all vendor credit activities for monthly reconciliation purposes
• Vendor Payments:
• Monitor and manage application of prepayments to respective Vendors within NetSuite as necessary
• Monthly Vendor Statement Reconciliation. Collaborate with vendors as needed to resolve discrepancies noted.
• Monthly Vendor Prepayment Reconciliation to ensure we have absorbed all applicable prepayments as needed
• Reporting and Reconciliation:
• Assist with daily, weekly, and monthly AP close tasks, including reconciliations of AP subledger to the General Ledger contributing to the overall financial reporting process.
• Creates and submits journal entries accurately as needed for the department.

• Communication and Collaboration:
• Respond promptly to vendor inquiries, regarding payments or account status
• Communicate effectively with internal departments to resolve issues and improve processes
• Collaborate with the Accounting team to support month-end and year-end closing activities
• Special Projects and Flexibility:
• Assigned areas and duties may change over time as we continue to grow.
• Flexibility to assist with other accounting tasks and projects as assigned, demonstrating adaptability and a willingness to support the finance team as needed.

Qualifications:

• 2- 3 years of experience in handling Accounts Payables and bookkeeping skills, preferably in manufacturing.
• Experience with GAAP Accounting and Accruals
• Ability to adapt to changes in workflow and handle multiple priorities in a fast-paced, detail-oriented work environment
• Proven ability to prioritize and work independently, responsibly, and meet deadlines
• Excellent communication (both written and verbal), interpersonal skills, and ability to interact professionally with clients and internal personnel.
• Strong attention to detail and organizational abilities
• Proficiency in Microsoft Excel, including data analysis, formula creation, and pivot tables.
• Familiarity with NetSuite or Oracle systems.
• Willingness to learn and grow with the company.

Preferred Skills:

• Bachelor's degree in accounting or relevant certification.
• Familiarity with ERP systems and automated invoicing tools.
• Experience in manufacturing or similar industry, showcasing relevant skills and knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.